Limits and pacing
How much each Gmail sends per day, how Pedibee spaces emails out, and what happens at the limit.
Every email leaves from one of your Gmail accounts, and Google limits how much each account can send. Pedibee keeps you under those limits and spaces emails out so they look like a person sending.
The daily limit
| Gmail account | Emails per rolling 24 hours |
|---|---|
| Google Workspace (company domain) | 1,900 (Google allows 2,000) |
| Personal @gmail.com (legacy connections only) | 450 |
| During a warm-up | Lower, growing day by day |
The limit is per Gmail account and shared by everything that account sends: campaigns, sequences, automations, one-off and scheduled emails, warm-up messages, and emails your AI assistant or the API sends. There is no separate per-campaign limit.
The dashboard shows each Gmail's emails sent in the last 24 hours. Settings → Email account shows the limit and what sets it.
What happens at the limit
- A campaign waits until there's room again, or switches to its backup Gmail if it has one.
- A sequence step or automation email waits for the next room.
- A one-off send is refused with a message; a scheduled email waits and goes when there's room.
- The API answers
429with aRetry-Afterheader.
Pedibee counts your sends itself, because Google has no API that reports how much of the day is left. Emails sent from the Gmail app or another tool count towards Google's limit but not Pedibee's, so Gmail can occasionally refuse a send before Pedibee expects it. When that happens Pedibee pauses that Gmail until the time Google gives, puts the person back in the queue and carries on from there. Nobody is marked failed, and the capacity card says the Gmail hit its limit and when sending resumes. What Google's error means, and why it can arrive late, is explained in our guide to Gmail's "User-rate limit exceeded" error.
Pacing
Within its sending window, a campaign or sequence sends one email at a time with a random gap between the minimum and maximum you set (for example 60 to 180 seconds). The window is a set of days and hours in a time zone you choose; emails due outside it wait for the next opening.
Why not faster?
Google's spam filters, and the receiving servers', watch for bursts. A steady, human pace from a warmed-up account is what keeps you in the inbox. The limit protects your Gmail account too: exceeding Google's cap can get the account suspended for a day.
Backup Gmail
A campaign can name a second Gmail as its backup. When the main account reaches its limit, the next person is sent from the backup, and so on. Both accounts must be connected in the workspace, and a connection or AI assistant locked to one Gmail can't use a backup it isn't allowed to send from.
Transactional automations
While a transactional automation (like a payment-failed email) sends from a Gmail, marketing automations from that account get 100 fewer emails a day, so the important mail always has room.
Related
- Sending with Gmail
- Warm-up: how the limit grows for a new account.